Environmental, Social and Governance (“ESG”) Policy
ESG Policy Commitment
[This ESG Policy Statement is produced by the Directors of Dazzling Futures Services Community Interest Company (“the Company”) pursuant to its ESG Strategy paper dated 01 04 2023
The ESG policy of the Company is to ensure so far as it is applicable and reasonably practicable that its operations will be carried out with a commitment to:
(a) protecting and enhancing the environment by minimising negative impact and maximising positive impact on the environment;
(b) ensuring appropriate conduct towards, positive impact on and good relationships with employees, customers/clients, suppliers and the community in which it operates; and
(c) conduct its business with integrity and high standards of business ethics, through appropriate structures, systems, processes and procedures.
(the Company’s “ESG Commitment”).
The ESG Commitment is a fundamental principle of the Company’s business.
Fulfilling the ESG Commitment is the responsibility of the Companies Directors.
General ESG Principles
In fulfilling the ESG Commitment, the Company seeks to:
- comply with all applicable local and national laws, rules, regulations and other measures having the force of law that are relevant to any aspects of its ESG Commitment; and
- where it is practicable and appropriate to do so, establish and meet standards relevant to any aspects of its ESG Commitment which are higher than the standards imposed by law.
All Company employees must, in carrying out their duties, adhere to the principles and objectives of this ESG Policy Statement. Training will be given to employees to ensure that they are familiar with, and work in accordance with, this ESG Policy Statement.
The Company requests suppliers of goods and services to the Company and contractors working for the Company to adopt and implement the ESG Commitment in their own businesses.
All contractors working on behalf of the Company are requested to
adopt standards fully consistent with those set out in this ESG Policy Statement and to achieve comparable levels of performance where possible
Environmental
The Company has produced the following objectives as a framework for the introduction of practices to implement the environmental aspects of the ESG Commitment:
Identifying and managing environmental risks and hazards
Operating management procedures to include environmental factors during business planning and implementation
Communicating on environmental matters freely with government officials, employees, customers and members of the public
Carrying out of environmental audits when required
Promoting environmental principles by sharing experience with regulatory bodies, other companies, employees and members of the public
Influencing legislative developments and improvement of public understanding of environmental matters concerning the Company’s business
Promoting a culture of environmental awareness amongst all employees
Providing training for all employees as appropriate to enable them to carry out their job functions in a manner that shows care for the environment
Involving customers, suppliers and subcontractors in the implementation of these ESG objectives
Continuously improving environmental performance and integration of recognised environmental best practice into business operations
Acting to reduce, the carbon footprint of business activities
Focusing on action to conserve resources and energy, to minimise emission to air, water and land and to increase recycling rates
Protecting the environment by preventing pollution of land, air or water via leakage of liquids gases or solids
Swiftly responding to accidents or incidents that have a potential to threaten the environment, including reporting details of an environmental accident or incident at work to the Directors so that they can investigate and take prompt action to make good and avoid recurrence
Minimising of waste by evaluating operations and ensuring they are as efficient as possible
Managing waste generated from business operations according to the principles of reduction, re-use and recycling
Managing and disposing of all waste in a responsible manner in ways that show concern for the environment
Ensuring that as many waste materials as possible are recycled via waste contractors
Using only registered carriers to dispose of waste, and to recycle wherever possible
Providing advice on safe handling of Company products, their transportation and their final disposal to customers, contractors, etc.
Encouraging development of products, processes and equipment with concern for the future of the environment
Promoting environmentally friendly responsible purchasing
Taking steps to improve environmental efficiency of transport and business travel, including considering whether, to avoid travelling, any meetings can be held remotely
Where possible, using recycled or ecologically friendly paper
Using ‘waste’ paper for notepads unless confidentiality may be compromised
Reducing consumption of resources and improving efficiency of those resources by printing double sided where practicable
Recycling of all paper products, ink or toner cartridges
Recycling of all packaging materials including cardboard, polystyrene moulds and chippings
Where possible, reducing consumption of resources by
fitting LED lighting when replacing bulbs
ensuring that lights are turned off in empty areas
working to reduce heat loss through open doors or poorly sealed windows
Handing out plastic shopping bags to customers only if they ask for them, and offering reusable bags instead
Social
The Company has produced the following objectives as a framework for the introduction of practices to implement the social aspects of the ESG Commitment:
Prohibiting any infringement of civil or human rights by the Company, its officers and employees, and by those in its goods and services supply chains. In particular, by prohibiting any participation in or connection with any modern slavery, child labour or human trafficking
Avoiding investment in or any other connection with industries with a negative social impact, for example, gambling, tobacco, pornography or weapons manufacture/sales
Prohibiting any bribery or corruption of, or by, any of its officers or employees
Prohibiting any money laundering by any of its officers or employees
Encouraging ethical behaviour and decision making within the Company and amongst its supply chain
Ensuring compliance by the Company with workplace health and safety laws and standards, and mitigating risks to health and safety in the workplace
Maintaining suitable privacy and data security measures in respect of all stakeholders of the Company
Maintaining an inclusive and collaborative workplace where the wellbeing of employees is a high priority
Promoting diversity and inclusion amongst the Company’s workforce
Providing and maintaining a working environment free from all forms of discrimination, harassment and bullying under any circumstances, for example gender, gender identity or expression, race, colour, creed, religion, nationality or national origin, ethnicity or ethnic origin, ancestry, age, marital status or sexual preference
Ensuring that the Company does not select, engage, place, promote, transfer or compensate or otherwise treat or deal with any employees on the basis of gender, gender identity or expression, race, colour, creed, religion, nationality or national origin, ethnicity or ethnic origin, ancestry, age, marital status or sexual preference
Creating a positive and rewarding workplace for the Company’s employees
Providing team building activities for employees
Providing a fair and rewarding remuneration policy and practise linked to business and personal performance
Encouraging and assisting to provide a work/ life balance with a flexible and considerate approach to employment and working practices, including working from home
Pursuing a fair [and competitive] approach to remuneration, working hours and attendance, leave, sick leave and other aspects of wellbeing
Providing subsidised employee benefits, where possible, including health club/gym membership and services and child care facilities
Making positive contributions to the local community and to local charities and to worthy causes
Supporting the local community by employing local people where appropriate
Aiming to hold wellbeing, charity events and social activities in each year
Encouraging employees to participate in and contribute to activities which benefit the welfare of members/sections of the local community, allowing paid time-off for the employees where circumstances permit
Encouraging employees to participate in appropriate further education and training which supports their professional development, allowing paid time-off where circumstances permit, including any education or training that the Company itself is able to provide in-house
Providing sponsorship or support for initiatives or events run by or benefiting local charities or other local worthy causes
Encouraging employees to nominate local charities and other local worthy causes for participation by the Company and its employees and/or for donation by the Company
Ensuring that the Company’s services meet all relevant standards of safety and quality for the benefit of its stakeholders and endeavouring to provide customer satisfaction with a view to retaining customers and maintaining a good relationship with them
Engaging local suppliers where appropriate
Governance
The Company has produced the following objectives as a framework for the introduction of practices to implement the governance aspects of the ESG Commitment:
Ensuring that the Company complies with, at least, all applicable local and national laws and regulations, relevant standards and codes of practice relating both generally and in particular to transparency and corporate governance
Establishing clear and effective governance for ESG, promoting the use of best practice on corporate governance when relevant and possible, and setting goals and establishing accountability through the Company’s Board meetings
Ensuring that the Company promotes strong oversight and transparency at all levels of its organization
Adopting and maintaining suitable and clear governance structures, including terms of reference for the board that, amongst other matters, set out the required composition of the board, its powers and responsibilities
Adopting and maintaining suitable and clear terms of reference for board members
Appointing and maintaining a directors’ remuneration oversight and adopting and maintaining suitable and clear terms of reference to the Board
Ensuring that the Company maintains exemplary board stewardship and management accountability
Ensuring that the Company adopts and implements adequate internal controls, processes, procedures and proactive risk management
The Company is committed to establishing and maintaining high standards of business ethics through a strong code of ethics and business conduct, ongoing ethics training and promotion of a culture of integrity, honesty, ethical and responsible conduct in its business activities and behaviours
The Company is committed to ensuring that no corruption, bribery, money laundering or internal misconduct activities are taking place in the business
Establishing and maintaining employee, employer documentation covering anti-bribery and corruption, code/s of conduct, conflicts of interest, privacy and human resources, as part of the governance structure of the Company
Engaging with stakeholders about ESG matters
Ensuring that the Company cultivates strong stakeholder relationships through transparency, open communications and responding to stakeholder input on any issues including ESG
Dealing with other relevant stakeholders in an open and co-operative manner
Ensuring the resilience and long-term preservation of value for the Company’s business
Ensuring that the Company mitigates risk exposure and builds the resilience of its business to climate change, earthquakes and other catastrophic events
Monitoring and Reporting compliance
The Directors will adopt and implement (and vary from time to time as they deem necessary) requirements for the Company to monitor and report on the Company’s compliance with this ESG Policy Statement, including:
– information, by the Company, of compliance and progress against company objectives and
– requirements as to reporting to stakeholders on the information derived.
Status of this ESG Policy Statement
The Directors and [Senior] Management Team endorse this ESG Policy Statement and are fully committed to its implementation.
This ESG Policy Statement will be periodically reviewed and updated as necessary.
This ESG Policy Statement will be published on the Company’s public website so that it is freely available to all stakeholders and others to view
This ESG Policy Statement has been approved & authorised by Co-Founders:
On behalf of | Dazzling Futures Services Community Interest Company |
Dated: | 01 04 2023 |